शुक्रवार, 11 जनवरी 2013

Accounts PA (Pay Bill)


Duties and Responsibilities of Accounts PA (Pay Bills)
(Duty Hours – 10:00 to 18:00)
1.         To attend the office punctually and put his signature on Attendance Register in the presence of Postmaster.
2.         To be responsible for maintenance of his system and secrecy of his own password.
3.         To have adequate knowledge of computer and software to make best utilization of provision made in hardware and software.
4.         To be familiar with Meghdoot (Accountant-Pay Bills) modules being used in Post Offices.
5.         To ensure that the latest version of the software is being used –viz. Window based system Meghdoot Millennium (Accountant)
6.         To prepare Establishment Pay Bills, A. Rolls in respect of permanent Establishment / Reserve Staff/ Postmen/ Gr. D staff electronically i.e. Bill-1 Part-I, II, B-2, B-3 permanent and temporary establishment.
7.         To draw arrear claims in respect of above.
8.         To maintain Establishment Register and Guard Files in respect of entire Permanent, Temporary and Reserved staff.
9.         To maintain Register of Co-operative Dues and Recoveries.
10.       To prepare Rolls for Co-operative recoveries, deductions under Pay Roll Scheme, personal loan and Union Subscriptions and remit the amount through cheque.
11.       To prepare and submit returns of the permanent, temporary, reserve and adhoc establishment to DA (P) Patna on due date.
12.       To prepare and submit memorandum of Pay and allowances along with A Rolls to Divisional Superintendent in on due date.
13.       To be responsible for the maintenance of records of his branch.
14.       To submit A Rolls and UD memo. to Divisional Office in time.
15.       To maintain Last Pay Certificates of the transferred employees under his jurisdiction.
16.       To maintain all the retrenchment registers of GPF advance /withdrawal of permanent establishment excluding Gr. D staff.
17.       To deal with all correspondences relating to his branch.
18.       To perform all other duties of a PA as and when required of him by the    Postmaster/
            Superintendent.   
1.         To attend the office punctually and put his signature on Attendance Register in the presence of Postmaster.
2.         To be responsible for maintenance of his system and secrecy of his own password.
3.         To have adequate knowledge of computer and software to make best utilization of provision made in hardware and software.
4.         To be familiar with all the modules being used in Post Offices.
5.         To ensure that the latest version of the software is being used –viz. Window based system Meghdoot Millennium (Accountant- Pay bills)
6.         To prepare Establishment Pay Bill of all the Gramin Dak Sevak i.e. B-1 Part-II ED and Temporary Bill -3 ED and A. Rolls relating to them.
7.         To prepare figures of all GDS and Pay Bills Returns and submit them to DA (P) Patna on due date.
8.         To prepare memorandum of Pay and Allowances in respect of Bill prepared by him and hand over to Account PA (Pay Bill No.1) along with A. Rolls duly agreed with the memorandum in time to enable to submit them to Divisional Office. on due date.
9.         To draw arrears of allowances of all the permanent and temporary GDS.
10.       To deal with the cases of relating to Ex-gratia gratuity to GDS.
11.       To be responsible for the maintenance of records of his branch.
12.       To maintain the register relating to GDS GIS and audit recovery of all GDS and hand over to Account PA (Pay Bill No.1) and returns sent to DA (P).
13.       To deal with all correspondence relating to GDS.
14.       To maintain registers and deal with the all cases relating to ex-gratia gratuity, severance allowances and certificates in respect of GDS.
15.       To perform all other duties of a PA as and when required of him by the Postmaster/
            Superintendent.  

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