Duties and Responsibilities of Accounts PA (Pay Bills)
(Duty Hours – 10:00 to 18:00 )
1. To attend the office punctually and put
his signature on Attendance Register in the presence of Postmaster.
2. To be responsible for maintenance of his system and secrecy
of his own password.
3. To have adequate knowledge of computer
and software to make best utilization of provision made in hardware and
software.
4. To be familiar with Meghdoot
(Accountant-Pay Bills) modules being used in Post Offices.
5. To ensure that the latest version of
the software is being used –viz. Window based system Meghdoot Millennium
(Accountant)
6. To prepare Establishment Pay Bills, A.
Rolls in respect of permanent Establishment / Reserve Staff/ Postmen/ Gr. D
staff electronically i.e. Bill-1 Part-I, II, B-2, B-3 permanent and temporary
establishment.
7. To draw arrear claims in respect of
above.
8. To maintain Establishment Register and
Guard Files in respect of entire Permanent, Temporary and Reserved staff.
9. To maintain Register of Co-operative
Dues and Recoveries.
10. To prepare Rolls for Co-operative
recoveries, deductions under Pay Roll Scheme, personal loan and Union
Subscriptions and remit the amount through cheque.
11. To prepare and submit returns of the
permanent, temporary, reserve and adhoc establishment to DA (P) Patna on due date.
12. To prepare and submit memorandum of Pay
and allowances along with A Rolls to Divisional Superintendent in on due date.
13. To be responsible for the maintenance of
records of his branch.
14. To submit A Rolls and UD memo. to
Divisional Office in time.
15. To maintain Last Pay Certificates of the
transferred employees under his jurisdiction.
16. To maintain all the retrenchment
registers of GPF advance /withdrawal of permanent establishment excluding Gr. D
staff.
17. To deal with all correspondences relating
to his branch.
18. To perform all other duties of a PA as and when required of
him by the Postmaster/
Superintendent.
1. To attend the office punctually and put
his signature on Attendance Register in the presence of Postmaster.
2. To be responsible for maintenance of his system and secrecy
of his own password.
3. To have adequate knowledge of computer
and software to make best utilization of provision made in hardware and
software.
4. To be familiar with all the modules being used in Post
Offices.
5. To ensure that the latest version of
the software is being used –viz. Window based system Meghdoot Millennium
(Accountant- Pay bills)
6. To prepare Establishment Pay Bill of
all the Gramin Dak Sevak i.e. B-1 Part-II ED and Temporary Bill -3 ED and A.
Rolls relating to them.
7. To prepare figures of all GDS and Pay
Bills Returns and submit them to DA (P) Patna
on due date.
8. To prepare memorandum of Pay and
Allowances in respect of Bill prepared by him and hand over to Account PA (Pay
Bill No.1) along with A. Rolls duly agreed with the memorandum in time to
enable to submit them to Divisional Office. on due date.
9. To draw arrears of allowances of all
the permanent and temporary GDS.
10. To deal with the cases of relating to
Ex-gratia gratuity to GDS.
11. To be responsible for the maintenance of
records of his branch.
12. To maintain the register relating to GDS
GIS and audit recovery of all GDS and hand over to Account PA (Pay Bill No.1)
and returns sent to DA (P).
13. To deal with all correspondence relating
to GDS.
14. To maintain registers and deal with the
all cases relating to ex-gratia gratuity, severance allowances and certificates
in respect of GDS.
15. To perform
all other duties of a PA as and when required of him by the Postmaster/
Superintendent.
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