Duties and Responsibilities of DEPUTY POSTMASTER
(DUTY HOURS- 10.00 TO 18 HRS)
1 To attend the office punctually and put his signature
on Attendance Register.
2. He will be In- charge of all public counter and
responsible for proper functioning of SANCHAY
POST Counters.
3. To have adequate knowledge of Computer and Software to
make best utilization of provisions
made in hardware and software as well as
rulings laid down in Postal manuals.
4. He will perform all the duties of Postmaster delegated
to him and as prescribed in Ch. VIII & IX
of Postal Manual Vol.VI and DG’s
Circular No. 85.
5. He will ensure that SANCHAY POST Counters are being
used by authorized officials for
departmental work only.
6. To be familiar with Sanchay Post software.
7. To be responsible for maintenance and secrecy of his
own password.
8. To perform the following mandatory duties of Sanchay
Post Supervisor-
(i)
To get the computer started on.
(ii)
To login as ‘Sanchay Post Supervisor’
(iii)
To select his User Name
(iv)
To give his password, then click on OK option.
(v)
To check the date and time, if it is correct click OK
option.
(vi)
To shift Begin.
(vii)
To allocate work to the operators for work in option
‘Work Allocation.’
(viii)
To check the printed report, sign it after completion
of counter work.
(ix)
To end the shift.
(x)
To take backup DATA (by using any method of Backup).
9. To ensure that the latest version of Sanchay Post
software is being used.
10. He will perform the following occasional duties of
‘Sanchay Post Supervisors’-
(i)
To make forcible shift End, if previous day Shift End
is not done due to any reason.
(ii)
To change password at frequent intervals.
(iii)
To delete Inactive Counter, if user changes his
computer/node.
(iv)
To query items if required.
(v)
To restore Backup data, if required.
(vi)
To create New Operator, if required.
(vii)
To view Users (i.e. Operators) for checking existing
users.
(viii)
To modify User
(active/enactive) for any administrative reason.
(ix)
To change Office Name and Business Hours for any
administrative reason.
(x)
To disable/enable Additional Services for any
administrative reason.
11. To perform all the duties of the Postmaster in r/o
Savings Bank except issue of sanction memo.
in r/o Deceased Claim cases of all
type of SB and PO Certificates and those delegated to
Postmaster. (SB
Manual Vol. I&II)
12. He will remain in charge of the office during the
authorized absence of Postmaster and perform
the duties delegated to him.
13. He will be custodian of Unsold PO Certificates of all
types/Blank Pass Books. He will also
remain custodian of PO Certificates
discharged at Bhagalpur HO till their dispatch to Postal
Account Office.
14. He will be responsible for maintenance of STOCK
REGISTER in r/o all types of PO
Certificates and KVP in r/o both Bhagalpur HO
and SOs./SB-26/SB28/Agent’s Receipts Book
and other accountable receipts and
forms.
15. He will ensure proper and timely supply of cash
certificates, Agent’s Receipt Book, Blank Pass
Book, and other items to SOs.
16.
He will sign Agent’s commission receipt after checking
the transaction and ensure submission of vouchers with returns to SBCO.
17.
He will ensure maintenance of records of TDS deducted
from Agent’s Commission and submit its return to Account Branch of Bhagalpur
HO.
18.
He will be responsible for preparation and submission
of RETURNS in r/o all types of accounts to SBCO in time.
19. He will also be responsible for submission of Returns
and Statements of SB/SC/KVP/IVP and
disposal of all correspondence r/t his
branch.
20.
He will be custodian of Guard Files of PO Cash
Certificates and Patras Ledger Cards including silent, used up, closed dormant,
transfer/ledger Cards, index cards, Agent’s Receipts Book etc.
21.
He will perform all the duties of Postmaster as laid
down in SB Manual Vol. I in r/o
SB/MIS/PPF/RD/NSS/KVP/IVP accounts and exercise proper supervision on the works
of PAs(Sanchay Post).
22.
He will be joint custodian of Index Cards/Specimen Signature
Book in r/o above types of accounts with PAs (Sanchay Post).
23.
He will exercise check of Long Book and List of
Transaction electronically in r/o above accounts and will also be responsible
for its submission of to SBCO with returns. (Rule 10 of POSB Manual Vol. I)
24.
He will check up all transactions with r/t
vouchers/journals/long Book/LOT/journals.
25.
He will take consolidated report of all transactions
separately viz. SB Deposit/SB Withdrawals so on and submit to treasury for
entry in SB cash module.
26.
He will do all other duties and responsibilities of
Deputy Postmaster as prescribed in Postal manuals and /or as and when directed
by the Postmaster/Superintendent of Post Offices, Bhagalpur Dn, Bhagalpur .
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