DUTIES AND
RESPONSIBILITY OF POSTAL ASSISTANT
(REGISTRATION
SORTING AND DELIVERY)
(Duty Hours – 07.00 to 11.00 hrs and 15.00 to 18.00 hrs)
1. To attend the office punctually and put
his signature on Attendance Register in the presence of Postmaster.
2. To be responsible for maintenance and secrecy of his own
password, if any..
3. To have adequate knowledge of computer
and software to make best utilization of provision made in hardware and
software.
4. To be familiar with all Postman and Speed Net modules being
used in Post Offices.
5. To ensure that the latest version of
the software is being used –viz. Window based system Meghdoot Millennium
(Postman & Speed net) modules.
6. To do all the duties of a Postal Assistant in r/o Mails and
Delivery branch.
7.
To have adequate knowledge of
Route List/Beat Map as well as Due mail and Sorting List of Bhagalpur HO.
8.
To open all the Registered Bags
received from different RMS Mail Offices/SOs/EDSO and receive the articles as
per Registered List tallied.
9,
To note down the
discrepancies/about mis-sent articles and submit report to the concerned office
with a copy to Superintendent of Post offices through the Postmaster.
10. To sort out all the RLs/RPs/VPL/VPP as
per Sorting Diagram/ Sorting List of Bhagalpur HO and get them closed in SP
bags with the help of Group-D on duty and despatch as per Due Mail list.
11. To be responsible for
(i) Proper filing and upkeep of records of
his branch.
(ii) Maintenance of Registered Abstract
generated through Postman Module.
(iii) Delivery of registered articles.
(iv) Maintenance of Register for Complaint
Cases promptly.
(v) Maintenance of Statistical Register of
Registered articles.
(vi) Maintenance of ruling files and
submission of returns, if any r/t his branch.
(vii) Compliance of enquiry
cases relating to regd. articles as and when required by APM/ System Admin/PM
12. To all other duties of a PA as and when required of him by
APM/PM.
2. To be responsible for maintenance and secrecy of his own
password, if any..
3. To have adequate knowledge of computer
and software to make best utilization of provision made in hardware and
software.
4. To be familiar with all Postman and Speed Net modules being
used in Post Offices.
5. To ensure that the latest version of
the software is being used –viz. Window based system Meghdoot Millennium
(Postman & Speed net)
6. To have adequate knowledge of Route
List/Beat Map as well as Due Mail and Sorting List of Bhagalpur HO.
7. To issue Regd./Parcel/Money Orders/VPP
article to Postmen by preparing Delivery List.
8. To configure and issue articles for
bulk addressees.
9’ To deliver articles to the addressees through
window.
10. To accept returns from Postman through
his system.
11. To take print out of Regd./Parcel/MO
Abstract and hand over to PA(Registration Sorting and Delivery).
12.
To utilize Enquiry option and make
reply to CPT-1 enquiries as and when required.
13. To fetch the data of articles for
despatch from Point of Sale module electronically.
14. To see that automatic carry over of
articles in deposit and inclusion in respective beats for next day has been
done.
15. To get print out Audit and Month-wise MO
Paid List prepared automatically and hand over to APM.
16. To enter data of unpaid articles and the
total amount taxed on such articles entrusted to each Postman.
17. To enter data of returns tendered by
Postman and include data consequently to HO Summary.
18. To do all other duties of a Postal
Assistant as prescribed in Postal Manuals and/ or as and when directed by the
APM/PM.
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